ANNOUNCEMENT PURSUANT TO THE ACT ON THE PROTECTION OF PERSONAL INFORMATION

Pursuant to the Act on the Protection of Personal Information (the "Act"), Nippon Steel & Sumitomo Metal Corporation ("NSSMC") makes the following announcement.

1. Purposes of Use of Personal Information (Article 18.1 and Article 24.1.2 of the Act)

Purposes of use for personal information that NSSMC collects and retains are, in addition to cases where the purposes of use are notified or announced to you on an individual basis, as described below unless the circumstances of acquisition make the purposes of use clearly evident, or notification or announcement is not required by the Act.

Type of Personal Information Purposes of Use
Clients and other business partners (the "Business Partners")
  • Conduct of business with companies, governmental offices and other organizations which have business relations with NSSMC, including sale of products and purchase of materials and equipment
  • Communication associated with the above purposes
Shareholders
  1. Exercising rights and performing obligations pursuant to the Companies Act
  2. Provision of services for shareholders
  3. Implementing various measures to ensure a smooth relationship between shareholders and NSSMC, especially from the perspective of a corporation and its members
  4. Management of shareholders, including the compilation of shareholder data in accordance with standards set forth in laws and regulations
Lists of contacts of companies, governmental offices and other organizations, including lists which are commercially available
  1. Contacting a person on a list
  2. Check and confirmation of organizational structures and positions of employees/officials of companies, governmental offices and other organizations which have business relations with NSSMC (the "Interested Parties")
Public relations
  • Sending PR magazines, calendars, e-mail newsletters, etc.
  • Responding to inquiries
Use of computer systems
  • Issuance and cancellation of IDs to use the NSSMC system or services provided through the system (the "Services")
  • Notices to users with regard to the Services
  • Management of Services usage (including security management)
  • Confirmation and inquiry with regard to data that users provide when using the Services
  • Other uses that are incidental to the above items

2. Provision of Personal Information to Third Parties (Article 23 of the Act)

1. Provision to Third Parties

In principle, NSSMC will not provide personal information to third parties without your consent. However, the following cases are exceptions:

  • Cases in which opt-out procedures for provision to a third party are conducted (Article 23.2 of the Act);
  • Cases in which business activities are subcontracted, businesses are succeeded, or there is joint use of personal information (Article 23.4 of the Act); and
  • Cases in which your consent is not necessary under the Act (Article 23.1 of the Act).

2. Joint Utilization (Article 23.4.3 of the Act)

In the case of joint use of personal information, it will be done as follows unless otherwise NSSMC notifies necessary matters to you individually or makes such matters easily accessible.

Items of personal data subject to joint use Name, position/title, company address/phone number, e-mail address and other items necessary to make contact for business, of the directors and employees of NSSMC, Business Partners and Interested Parties
Those who may jointly use the personal data NSSMC, the Business Partners and the Interested Parties
Purpose of joint use Communication for business purposes between NSSMC and the Business Partners or Interested Parties
Names of those in charge of management of personal data
  • Management of personal data of directors and employees of NSSMC: Nippon Steel & Sumitomo Metal Corporation
  • Management of personal data of directors and employees of the Business Partners and the Interested Parties: each of the Business Partners and the Interested Parties (companies, governmental offices, organizations, etc.)

3. Procedures to Make a Request for Disclosure and Other Matters (Article 24.1.3, 24.1.4, Article 29 and Article 31 of the Act)

1. Place to Submit a Request for Disclosure

A request for disclosure should be submitted to the division which acquired personal information from you. In the case that you are not sure where to contact, please call General Administration Division of NSSMC (Phone: +81-3-6867-4111, Fax: +81-3-6867-5607).

2. Necessary Documents for a Request for Disclosure (Format)

A designated request form of a request for disclosure will be sent to you by mail, fax or e-mail, unless we determine otherwise for the particular case. Please fill in and send the request form with an identification document (a copy of either a driver's license, passport or health insurance card) by mail or fax to the place of submission provided above.

In the case of a proxy request, please attach a document substantiating proxy representation in addition to the aforementioned documents.

3. Place to File a Complaint

Complaints regarding the handling of personal information held by NSSMC should be lodged with the division which acquired the personal information. In the case that you are not sure where to contact, please call General Administration Division of NSSMC (Phone: +81-3-6867-4111, Fax: +81-3-6867-5607).


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